Giving Presentation

Mentor: Mark Woodmansee
Venue: Xinhua Training Room
Date: 2008/20/3
==
Principle:(Try to)
1. Duration no more than 40min
2. Total slides no more than 30
3. Spend on each slide no more than 2min
4. Always arrive at least 10 minutes before the presentation will begin to ensure that all of the audio and visual equipment works.
Three “Ps” to giving good presentation
1. Plan what you are going to say.
a. If you are using Microrsoft PowerPoint, write down the 3 or 4 key points for each slide on a seperate piece of paper.
b. Make sure that you discuss each slide for at least 2 minutes. If the slide does not contain a lot of information, delete it or combine it with others.
2. Prepare for your talk (Anticipate)
a. After you introduce yourself, state the purpose of this presentation.
b. Think about what questions you will be asked.
c. If presenting bad news, be sure to think about how to make the situation better. Create backup slides.
d. Think about your audience. Will they understand what you are talking about? Will they know more about the subject than you do?
3. Practice your presentation
a. Close your office door and practice the presentation speaking out loud.
b. Make sure your key points are captured on a page of notes.
Key Points
* Speak slower that you normally do. Annunciate every word.
* The best presentations usually involve the audience participation. Be sure to ask questions of people in the room.
* Always thank the audience for their time.(Show respect)
* Remember that the audience is not your enemy. They want to learn from you.
* Always repeat a question that is asked. This ensures that everyone hears the question.
* It is OK to say to answer a question with “I don’t know.” Be sure to state how you plan to find the answer.
* Shorter presentation are usually the best. People like to be surprised with free time.
* Turn your cell phone off.
* If using your computer, make sure it works. Have all of the computer files open and ready.
Key Phrases
Opening Statements
* Good morning ladies and gentlemen. My name is …
* Good morning everyone. My name is …
Purpose of your presentation (both at the beginning and the end)
* What I’m going to talk about is…
* I’m going to tell you about…
Repeat what you have discussed
* So, what are the important points I’ve made? Well, first…
* So, to summarize…
At the end, ask for questions
* Thank you very much for listening. Now, do you have any questions?
* If you have any questions, I’ll be glad to answer them.
NOTE: ask questions at the end make you get the feedback, include 1)make your presentation clear. 2)talk about other issue with audience. 3)Audience provide their opinion.
Responses to difficult questions
* I need to think about that one. Could we come back to it later?
* I really don’t know the answer to that. Could we discuss it later?
* Is there anyone else in the audience that can answer that question?
NOTE:if you just say “I don’t know, it’s impoliteNOT GOOD when giving a presentation
* can’t answer
* forgot points
* “um…”, “ah…”
* nervous
* speak quickly
* read the text
Good material:
http://www.maa.org/images/presentation.pdf